Federal-department IT decommissioning · Ottawa

Engagement at a glance

Sector: Government · Federal. Sites: NCR campus + 3 regional offices. Devices: Federal-department IT fleet — laptops, desktops, servers and mobile devices. Duration: 4 months. Method: On-site Purge wipe with witness destruction by the department's ISSO. Operator vetting to federal procurement standards. Restricted-classification media destroyed via 2mm shred at our Toronto facility.. Outcome: PIPEDA-aligned disposal with audit-ready certification; CAD-against-PO settlement. Representative engagement profile — figures illustrative.. Settled in CAD against PO. NDA standard throughout. All identifying details anonymised; specifics shareable on procurement reference call.

Sites covered

NCR campus + 3 regional offices

Devices retired

Federal-department IT fleet — laptops, desktops, servers and mobile devices

Engagement duration

4 months

Sanitisation method applied

On-site Purge wipe with witness destruction by the department's ISSO. Operator vetting to federal procurement standards. Restricted-classification media destroyed via 2mm shred at our Toronto facility.

Outcome and value recovered

PIPEDA-aligned disposal with audit-ready certification; CAD-against-PO settlement. Representative engagement profile — figures illustrative.

Why this engagement matched the Maxicom playbook

A Government · Federal engagement of this scale typically benefits from Maxicom's programme model: single SOW spanning the Canada footprint, country-lead executing locally, programme manager based with the customer, quarterly business review consolidating Reuse-First metrics. Per-asset Certificate of Destruction admissible against OSFI B-13 and PIPEDA. Cross-border resale routing under NDA where local market depth was thin. Settlement consolidated to the customer's reporting-currency entity through internal Maxicom inter-company arrangements.

Standards stack applied

NIST SP 800-88 Rev. 1 Purge for working drives. IEEE 2883-2022 firmware Sanitize for SSD/NVMe. DoD 5220.22-M overwrite where the contract specified it. Physical destruction at 6mm/2mm/0.5mm where the data classification mandated it. Witness destruction at the request of the data owner for top-classified material. Per-asset certificate retention 8 years (BFSI default). Compliance attestation cross-referenced to the customer's sustainability framework (CSRD ESRS E5, ISSB IFRS S1/S2, BRSR Principle 6, GRI 301/305/306).

Reuse-First disposition KPIs reported back

Total tonnage processed. Reuse-First reuse rate (% refurbished + redeployed vs % destroyed by media class). Residual value recovered in CAD. Embodied-carbon-recovered estimate (CO₂e avoided versus a destruction-first counterfactual). Diversion-from-landfill percentage. Material-recovery breakdown (steel, aluminium, copper, plastics, rare earths). Downstream-chain documentation for every kilogram leaving Maxicom premises. Quarterly business review cadence for the duration of the engagement.

What this engagement demonstrates

Single-SOW programme execution at scale. Per-asset audit trail across thousands of devices. Reuse-First refurb economics delivering settlement value substantially above destruction-first OEM trade-in counterfactuals. Audit-clean documentation passed regulator inspection at first review. Cross-border resale routing under NDA preserved channel-respect for OEM-partner relationships. The customer remained anonymised in all public communication; the engagement is referenced here only in anonymised form per our standard NDA terms.